Information governance addresses how organizations can manage and share information safely and securely. In today’s rapidly expanding technological climate that is marked by the explosion of data use, storage, and frankly, mess, successful IG requires that organizations adapt to rapid cultural and technological changes. And, as technology evolves, organizations need to implement new systems or update existing ones.
This brings us to change management.
Harnessing change management tools to IG best practices helps organizations to ensure a smooth IG transition, minimize disruptions, and create an environment in which new technology use aligns with information governance objectives.
Here are 3 ways that change management tools can help organizations to successfully achieve their IG goals:
New policy adoption. Change management helps organizations stay compliant with these laws by facilitating the implementation of new policies or processes that address changes in legal requirements. For example, a multinational organization that systematically integrates updated policies and procedures governing data handling and privacy can not only meet legal obligations but also foster a culture of adaptability, enhance overall operational efficiency, and safeguard sensitive information
Cultural shifts. Information governance often requires a cultural shift within an organization such as changes in employee behavior, attitudes toward data security, or the way information is handled. Change management tools help organizations navigate these cultural shifts by communicating the reasons behind the changes, providing training, and addressing resistance. For example, a state government entity facing cybersecurity threats and a growing need for effective information governance, that undertakes targeted training programs, workshops, and clear communication, can successfully transform employee attitudes toward data security, fostering a culture of responsibility and compliance. This cultural shift not only improves the organization’s overall information governance but also significantly bolsters its resilience against evolving cyber threats, showcasing the crucial role of proactive cultural changes in ensuring robust data management practices.
Risk management. Effective information governance is closely tied to risk management. Changes in technology, regulations, or organizational structures can introduce new risks. Change management tools help organizations identify and assess these risks, allowing them to implement controls and mitigation strategies to protect sensitive information.
Integrating IG best practices with change management tools allows organizations to create a box of tools that helps them achieve their regulatory and business goals. Improving Ethical Data Practices Through Information Governance.
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