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An Information Governance Fairytale (Warning: involves dragons, princes & princesses & Fed. Regs)

๐Ÿฐ Once upon a time in the kingdom of Government Contracts Inc., a formidable dragon named Defense Federal Acquisition Regulation Supplement (also known by the nickname, DFARS) loomed over the land. Its fire-breathing regulations sent shivers down the spines of the Kingdom's Board members. They yearned for heroes ๐Ÿ‘ธ๐Ÿคดwho could tame this horrible beast. ๐Ÿ‰


Little did they know that the secret to their success lay in information governance best practices, specifically those related to version control. ๐Ÿ—‚๏ธโœ…


Amy ๐Ÿ‘ธ and Mike ๐Ÿคด came to the rescue. Amy ๐Ÿ‘ธ and Mike ๐Ÿคด are experienced project managers who had both just finished reading some of the articles by #Knowledgepreservation. They also subscribed to KP's YouTube channel and gave its latest book ๐Ÿ“•a nice rating on Amazon (after reading it).


Amy ๐Ÿ‘ธ and Mike ๐Ÿคดunderstood that complying with DFARS regulations required having an accurate and up-to-date documentation program throughout the project lifecycle, from procurement to contract execution. ๐Ÿ“š๐ŸŽฅ๐ŸŒŸ And, they understood that it was not just a one-time effort like Mike's ๐Ÿคดlatest exercise ๐ŸŽฝprogram.


Armed with their trusty weapons of information governance and version control, Amy ๐Ÿ‘ธ and Mike ๐Ÿคด fearlessly faced the dragon. They meticulously documented every contract detail, maintained accurate versions of critical documents, and adhered to the stringent DFARS requirements. ๐Ÿ“๐Ÿ›ก๏ธ๐Ÿ”’


Their arsenal included a robust Electronic Document Management System (EDMS) certified to international standards, protecting sensitive data and ensuring document integrity. The EDMS acted as a shield, safeguarding against the dragon's relentless attacks on document accuracy and traceability. They also implemented various version control mechanisms like using time stamping and metadata to classify records, standardizing naming conventions, organizing files and folders in a logical structure, and revising their training program to promote uniform version control practices. ๐Ÿš€๐ŸŒ๐Ÿ“‚


As the Board of Government Contracts, Inc. anxiously observed, Amy ๐Ÿ‘ธ and Mike ๐Ÿคด showcased their compliance prowess. They navigated the treacherous labyrinth of regulatory demands, promptly responding to audits, and effortlessly producing requested documentation. ๐Ÿ‘€๐Ÿ“‹๐Ÿ“ข


Amy's ๐Ÿ‘ธ and Mike's ๐Ÿคด unwavering dedication to version control and meticulous record-keeping enabled them to slay the regulatory dragon, but they decided, instead, to train it instead (it is now behaving very nicely after completing some online training).


By demonstrating compliance and providing evidence of their vigilant efforts, they relieved the Board's anxieties and instilled a renewed sense of confidence. ๐Ÿ†โœจ


The Board celebrated their triumph, recognizing that the heroic duo had not only tamed the dragon ๐Ÿ‰ but also paved the way for streamlined operations, improved decision-making, and reduced legal risks. ๐ŸŽ‰๐ŸŽŠ๐Ÿ‘


Then they had a party ๐ŸŽ‰๐ŸŽ‰๐ŸŽ‰.



The End. ๐ŸŒˆ๐Ÿ“šโœจ


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